A Complete Guide to Sage T4 Forms for Employers/Employees

As an employer in Canada, issuing T4 slips is a crucial part of your year-end payroll process. Sage accounting and payroll software simplifies this process, helping businesses generate and submit T4 forms accurately and efficiently. This guide provides a step-by-step approach to understanding, generating, and troubleshooting T4 forms in Sage.

Note:- To get a copy of your T4 form slip, contact your employer or log into your CRA account online. If unavailable, call at 1-855-216-3427 for assistance. You can also visit the CRA website for more details on obtaining tax slips.

What is a T4 Form?

A T4 slip (Statement of Remuneration Paid) is a tax document employers provide to employees and the Canada Revenue Agency (CRA). It summarizes an employee’s income and deductions for the year, including:

• Employment income (Box 14)
• Income tax deducted (Box 22)
• Canada Pension Plan (CPP) contributions (Box 16)
• Employment Insurance (EI) premiums (Box 18)
• Other taxable benefits and deductions

Employers must submit T4 slips and a T4 Summary to the CRA by the last day of February each year.

How to Print T4 from Sage 50

As an employer, printing T4 slips is an essential part of the year-end payroll process in Canada. Sage 50 provides an easy way to generate and print T4 slips for employees. This guide will walk you through the step-by-step process to ensure accuracy and compliance with the Canada Revenue Agency (CRA) requirements.

Step 1: Prepare Your Payroll Data

Before printing T4 slips, ensure your payroll data is accurate:

• Verify employee details (name, SIN, address, etc.).
• Confirm all earnings, deductions, and taxable benefits are correctly recorded.
• Reconcile your payroll records with financial reports.

Step 2: Access the T4 Printing Module

1. Open Sage 50 and navigate to the Payroll module.
2. Click on Reports & Forms and select T4 Slips & Summary.
3. Choose the applicable year and employees for whom you need to print T4s.

Step 3: Review and Preview T4 Slips

1. Click Preview to check the T4 slips before printing.
2. Ensure that all amounts, deductions, and tax calculations are accurate.
3. If necessary, adjust any payroll records before finalizing the slips.

Step 4: Print T4 Slips

1. Click Print and select your printer.
2. Ensure you are using the proper T4 paper format if printing physical copies.
3. If needed, export the T4 slips as a PDF file for digital distribution.

Step 5: File T4 Slips with the CRA

1. If filing electronically, generate an XML file within Sage 50.
2. Upload the XML file to the CRA’s Internet File Transfer portal.
3. Retain copies of T4 slips for your records and provide copies to employees.

Note:- You can also call at 1-855-216-3427. They will give simple guide to print T4 Slip.

Different Types of T4 Slips

There are several types of T4 slips used for different employment situations in Canada:

1. T4 (Statement of Remuneration Paid) – The standard T4 slip issued by employers to report employment income, deductions, and benefits.
2. T4A (Statement of Pension, Retirement, Annuity, and Other Income) – Used for self-employed individuals, contractors, pension payments, and scholarships.
3. T4E (Statement of Employment Insurance and Other Benefits) – Issued by Service Canada to report EI benefits received.
4. T4A(P) (Statement of Canada Pension Plan Benefits) – Reports CPP benefits received.
5. T4A(OAS) (Statement of Old Age Security) – Used to report OAS benefits.
6. T4RSP (Statement of RRSP Income) – Reports withdrawals from Registered Retirement Savings Plans (RRSPs).
7. T4RIF (Statement of Income from a Registered Retirement Income Fund) – Reports withdrawals from a RRIF.

Common Issues & Troubleshooting of T-4 Form

1. Missing or Incorrect Payroll Data

🔹 Issue: Some employees are missing from the T4 report. 🔹 Solution: Check if the employee status is active and all payroll periods are included.

2. T4 Not Generating Properly

🔹 Issue: Box 14 (Employment Income) is incorrect. 🔹 Solution: Review the payroll history and adjust manually if needed.

3. XML File Errors When Filing Electronically

🔹 Issue: The CRA rejects the XML file due to incorrect formatting. 🔹 Solution: Use the CRA’s XML Validator Tool before submitting.

4. Printing and Distribution Problems

🔹 Issue: T4 forms are not aligning properly when printing. 🔹 Solution: Adjust printer settings or use Sage’s built-in print preview to check alignment.

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Best Practices for Employers

Keep Payroll Records Updated – Regularly review payroll data for accuracy.

Submit on Time – File T4 slips before the CRA deadline to avoid penalties.

Use Sage Updates – Ensure your Sage software is updated with the latest payroll tax changes.

Double-Check Employee Information – Prevent errors by verifying details before generating T4s.

Conclusion

Sage makes it easier for employers to prepare, file, and distribute T4 forms efficiently. By following this guide, businesses can ensure compliance with CRA regulations and avoid common errors. If you encounter any issues, Sage support and the CRA’s online resources can provide additional guidance.

Need further help? Contact Sage customer support 1-855-216-3427.  for assistance with your Sage software, including T4 slips and other tax-related documents. You can also visit Sage Support for chat, email, and additional help. For community support, join Sage City.